Sender’s email: The email address of the sender of the letter, which is displayed in Alldevices for the recipients of the letter. The address entered by the user will only be displayed if the client’s own SMTP server is in use.
This functionality is becoming obsolete and the possibility to change the sender email address will soon disappear with the possibility to configure SMTP in ksoos. In the future, this will be replaced by the possibility to use the Gmail or O365 mail service interface.
Sender’s name: The name displayed to the recipient of the letter.
Notifications
Subject for upcoming tasks email: the subject of the task report e-mail that is displayed to the recipient of the e-mail.
Subject for reminders report email: the subject of the reminders e-mail that is displayed to the recipient of the e-mail.
Subject for unfinished tasks rpeort email: the subject of the e-mail informing of works not completed in due time.
HTML / PDF: Option to choose the format of the work order to be issued by e-mail. If you tick both boxes, the work order will be sent in both HTML format and as an attachment in PDF format.
This functionality is becoming obsolete, and the ability to send work orders or tables in HTML format in an email will disappear, leaving only the PDF attachment option. This is due to the fact that different mail clients display the HTML format differently.
Completed task reports
Default CC: Address to which an e-mail copy of the works report is sent by default.
Default BCC: Address to which a dummy e-mail copy of the works report is sent by default.
Subject: The subject of the email for the completed work report, which is displayed to the email recipient by default (the subject can be modified at the time of sending the email). Starting from version 1.6.24, the text in the subject field can no longer be entered manually, and this field has been removed from the settings.
The subject is generated automatically for the email and consists of the following parts:
- Document name (according to the default language):
- Document number:
- Device name:
- Brief description of the work (title).
For example: Completed Work Report 123 – Ventilation Unit – Annual Maintenance.
E-mail content: the content of the e-mail of the work file, which is displayed by default. At the moment of sending, it is possible to complete or modify the content of the e-mail.